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Weekly Timesheet report

Weekly Timesheet Excel

Brief

Please note that the use of the free version for commercial/ corporate purposes violates our terms of use. This version of the tool is only intended for personal purposes. For corporate use of this tool, kindly refer to our commercial version.

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GPetriums has created 2 solutions for timesheet tracking:

  • A word weekly timesheet template that provides a budget friendly time tracking, and;
  • An excel weekly timesheet template that provides a more robust solution with a historical timesheet management, error checks and data visualization.

If you would like to see other free solutions created by GPetrium, click here.

Time tracking has been an essential part of business administration to ensure employees are paid accurately, project cost and schedule are managed, and clients are billed accordingly. In many departments and industries, organizations will often have employees fill out weekly timesheets. Although an important practice, it can often feel tedious and unstructured, leading to late timesheet delivery and plenty of unnecessary stress. GPetrium has created a word weekly timesheet template that provides a budget friendly time tracking. Excel weekly timesheet template provides a more robust solution with a historical timesheet management, error checks and data visualization.

Join thousands who have taken the next step in improving operational efficiency and insight analytics with GPetrium solutions.

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What is the GPetrium’s Word Weekly Timesheet Template?

GPetrium’s Word Weekly Timesheet Template is a free tool that allows for a timely filling. It requires the manual input of the hours, from Monday to Sunday, with the option to fill out Overtime (OT), Holiday, Vacation, Personal Leave, Sick Leave and other. The employee and manager are expected to fill out the Name, E-mail, signature and date for record and administrative purposes.

Free Weekly timesheet report view

What is the GPetrium’s Excel Weekly Timesheet Template?

GPetrium’s Excel Weekly Timesheet Template is a free solution that automatically fills out the total columns and rows to expedite the filling process. The tool is divided into 4 segments: ‘Dashboard’, ‘Employee Timesheet’, ‘Data’ and ‘Config’. The database section can be used to keep track of prior weekly timesheets. This data is then used to fill out a ‘Dashboard’, providing a unique insight onto weekly hours, OT, hours per project and hours per project per day coupled with an easy to use slicer to dig into the dataset. ‘Config’ is used to facilitate use via drop-down list and support error handling within the tool.

‘Dashboard’ tab

Employee timesheet dashboard explanation
  1. Weekly Hours (No OT) – Is a stacked column chart that provides a weekly view of the hours, including a division between types such as Regular, Holiday, Vacation, etc. This information can, for example, shed light on periods in which time-off are more likely to occur or whether there has been less work hours than expected.
  2. Total Overtime – A line chart that gives a glance at the historical view of the number of hours spent doing overtime. This can help assess whether someone is being overutilized or incurring extra cost.
  3. Total Hours Per project – Pie chart with insight regarding the number of hours per project or client. This information coupled with the use of slicers can help determine whether someone is over/under committed to a project.
  4. Hours Per Project Per Weekday – Stacked column chart that gives insight on the number of hours spent per project per day. This information can help assess whether a project or customer is more demanding at a certain day of the week, helping to better schedule your workweek.
  5. Slicers: [Project/ Client], [Code/ WBS], [Type], [Year], [Month] and [Date] – these slicers can be used to dig into the visualizations to better understand what is happening throughout the Employee Timesheet.

‘Employee Timesheet’ tab

Free Weekly timesheet report
  1. Easily printable (Fill out-> Ctrl+P -> Page 1 -> Print)

    Error handling – Allows for error handling when a user from X country surpasses its expected number of hours. If someone surpasses a certain amount of OT hours in a week (Tool set at 10 hours) then it will raise a flag letting the person know to either review or gain approval from their manager.

    Change the organization’s name and information accordingly.

    All segments in dark blue are automatically filled by a formula.

    For those less eager to work with the database, dashboard and config tabs, you are welcome to use this segment alone.

‘Employee Timesheet’ tab

Weekly timesheet database

Column ‘Date’ – Helps to keep track of each week for data visualization purposes and data tracking.

Columns C to O – Similar to ‘Employee Sheet’ tab and can be interchangeably copied and pasted as needed.

Slicers – Used to dig into the dataset for further analysis.

Pink Columns – Auto-populated by a formula. Do not delete it.

Week Ending Helper – Used to automatically determine when the week will end (Fridays). It also provides information for the prior week and the week ahead.

‘Config’ tab

Configurations for the weekly timesheet report

Table 1– Used as a drop-down functionality on the ‘Data’ tab

Table 2 – Provides error handling to ‘Employee Timesheet’ tab when the number of OT hours for the week surpasses a certain number (standard = 10)

Table 3 – Provides error handling to ‘Employee Timesheet’ tab when the number of Weekly hours surpasses the country’s expected weekly hours (not accounting for OT).

Conclusion

A good Weekly Timesheet can help facilitate the employee’s work and provide insight on their time allocation. This information can be essential for resource management both on the personal level and at the organizational level. An enhanced version which includes a management tracker, further analytics and automation can be requested at [email protected]

Q&A

Q: I have updated the dataset, unfortunately the Dashboard did not update. What do I do?

A: To maximize cybersecurity, the team did not use VBA/ macros for the solution. Therefore, in order to update the dashboard, you will need to go to ‘Data->Refresh All’.

Refresh data in excel

Q: I tried to add a new drop-down item to the [Title] Config tab, unfortunately, it does not appear on the Sales Data.

A: The drop-down system is based on the ‘Data Validation’ excel feature, it restricts the entries based on a subset of cells that have been chosen. To recalibrate, you will need to choose all cells in that respective column then on the access toolbar go to ‘Data->Data Validation->Settings’ and change the Source to cover all the items you expect to have on the drop-down.

Outcome

Weekly Timesheet drop-down capability

Q: On the ‘Dashboard’ tab, I have noticed 4 pivots in row 59. What are they for?

A: It is the backbone of all graphs used in the ‘Dashboard’. Do not remove it.

Q: What is the Date format used on the tool?

A: All dates are in DD-MM-YYYY and can be seeing by right-clicking the date and going to ‘Format Cells’

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