GPetriums has created 2 solutions for timesheet tracking:
Time tracking has been an essential part of business administration to ensure employees are paid accurately, project cost and schedule are managed, and clients are billed accordingly. In many departments and industries, organizations will often have employees fill out weekly timesheets. Although an important practice, it can often feel tedious and unstructured, leading to late timesheet delivery and plenty of unnecessary stress. GPetrium has created a word weekly timesheet template that provides a budget friendly time tracking. Excel weekly timesheet template provides a more robust solution with a historical timesheet management, error checks and data visualization.
GPetrium’s Word Weekly Timesheet Template is a free tool that allows for a timely filling. It requires the manual input of the hours, from Monday to Sunday, with the option to fill out Overtime (OT), Holiday, Vacation, Personal Leave, Sick Leave and other. The employee and manager are expected to fill out the Name, E-mail, signature and date for record and administrative purposes.
GPetrium’s Excel Weekly Timesheet Template is a free solution that automatically fills out the total columns and rows to expedite the filling process. The tool is divided into 4 segments: ‘Dashboard’, ‘Employee Timesheet’, ‘Data’ and ‘Config’. The database section can be used to keep track of prior weekly timesheets. This data is then used to fill out a ‘Dashboard’, providing a unique insight onto weekly hours, OT, hours per project and hours per project per day coupled with an easy to use slicer to dig into the dataset. ‘Config’ is used to facilitate use via drop-down list and support error handling within the tool.
Easily printable (Fill out-> Ctrl+P -> Page 1 -> Print)
Error handling – Allows for error handling when a user from X country surpasses its expected number of hours. If someone surpasses a certain amount of OT hours in a week (Tool set at 10 hours) then it will raise a flag letting the person know to either review or gain approval from their manager.
Change the organization’s name and information accordingly.
All segments in dark blue are automatically filled by a formula.
For those less eager to work with the database, dashboard and config tabs, you are welcome to use this segment alone.
Column ‘Date’ – Helps to keep track of each week for data visualization purposes and data tracking.
Columns C to O – Similar to ‘Employee Sheet’ tab and can be interchangeably copied and pasted as needed.
Slicers – Used to dig into the dataset for further analysis.
Pink Columns – Auto-populated by a formula. Do not delete it.
Week Ending Helper – Used to automatically determine when the week will end (Fridays). It also provides information for the prior week and the week ahead.
Table 1– Used as a drop-down functionality on the ‘Data’ tab
Table 2 – Provides error handling to ‘Employee Timesheet’ tab when the number of OT hours for the week surpasses a certain number (standard = 10)
Table 3 – Provides error handling to ‘Employee Timesheet’ tab when the number of Weekly hours surpasses the country’s expected weekly hours (not accounting for OT).
A good Weekly Timesheet can help facilitate the employee’s work and provide insight on their time allocation. This information can be essential for resource management both on the personal level and at the organizational level. An enhanced version which includes a management tracker, further analytics and automation can be requested at [email protected]
Q: I have updated the dataset, unfortunately the Dashboard did not update. What do I do?
A: To maximize cybersecurity, the team did not use VBA/ macros for the solution. Therefore, in order to update the dashboard, you will need to go to ‘Data->Refresh All’.
Q: I tried to add a new drop-down item to the [Title] Config tab, unfortunately, it does not appear on the Sales Data.
A: The drop-down system is based on the ‘Data Validation’ excel feature, it restricts the entries based on a subset of cells that have been chosen. To recalibrate, you will need to choose all cells in that respective column then on the access toolbar go to ‘Data->Data Validation->Settings’ and change the Source to cover all the items you expect to have on the drop-down.
Q: On the ‘Dashboard’ tab, I have noticed 4 pivots in row 59. What are they for?
A: It is the backbone of all graphs used in the ‘Dashboard’. Do not remove it.
Q: What is the Date format used on the tool?
A: All dates are in DD-MM-YYYY and can be seeing by right-clicking the date and going to ‘Format Cells’