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Overtime Calculator

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               Managing one’s overtime is usually at the hands of the employee. Therefore, it is important to have the right tools for the job. The Overtime calculator has been built to help users gain better clarity on the economics of overtime at a personal level and enhance time management. It consists of an easy-to-fill excel file.

overtime calculator in excel

Overtime Calculation

To start using the calculator, please fill out the light greyed area in the inputs section.

Inputs

  • Hourly Rate: Amount paid to the employee on an hourly basis.
  • Overtime multiplier: The amount in which the hourly rate will be multiplied according to government guidelines.
  • Amount of overtime: Number of hours worked beyond government and organizational guidelines.

Results

  • Overtime rate = Hourly Rate * Overtime Multiplier
  • Overtime pay this period = Overtime rate * Amount of overtime

Factors to Consider

  • A list of factors to consider regarding your job before filling out the overtime calculator.

Detailed Work Week

               There are times when the amount of overtime isn’t clear due to a variety of scenarios. To help users gain clarity and ensure that their overtime is correct, GPetrium has provided a Detailed Work Week (DWW).

               In the DWW, users can define the day, start and end periods, lunch break and additional breaks, helping to quickly determine how much time was spent working and how much overtime it may imply.

Work Week

  • Day: Day of the week acronym starting from Sunday to Saturday.
  • Start (Time): Beginning of workday in the 12:00 [AM/PM] hour work format. Drop-down available.
  • End (Time): End of a workday in the 12:00 [AM/PM] hour work format. Drop-down available.
  • Work Period (Time): Automated formula that calculates the number of hours between End and Start (Time) assuming there is data available on both cells.
  • Lunch: Amount of time spent on lunch break. Drop-down available.
  • Add’l Break: Additional break incurred throughout the work period. Drop-down available.
  • Time Worked: Formula that subtracts lunch and add’t break from work period assuming there is that available in the work period.

Key Results

  • Avg Work Period: Average hours per work period.
  • Total Work Period: Total amount of hours related to the work period.
  • Avg Lunch Break: Average length of lunch break throughout the week.
  • Total Lunch Break: Total number of hours spent in the lunch break.
  • Avg Add’l Break: Average additional break throughout the week.
  • Total Add’l Break: Total number of hours spent in additional break.
  • Avg Time Worked: Average time worked throughout the week
  • Total Time Worked: Total time worked throughout the week.

               In the sample provided, the average time worked is treated as 8, which could be expected in Canada for example. Yet, once we look at the total time worked, it becomes clear that extra hours were spent on a 6th day, likely taking you to OT hours.

Time Worked Graph

               Provides a visual cue regarding the time worked throughout the week, helping to understand changes and discrepancies in workdays.

Factors to Consider

               Many factors can impact one’s overtime calculation, ranging from government regulations to company, customer or employment elements. This segment is to serve as a reminder to every Overtime Calculator user.

Country and state/province rules and regulations

               Countries and state/provinces have a variety of regulations that may or may not impact one’s overtime. GPetrium has compiled a list consisting of government websites related to overtime for Canada, the United States, Australia, the European Union, New Zealand, United Kingdom. This, coupled with the other factors listed above, can help improve decisions before using the calculator.

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