Reimbursements often occur when an employee has spent their own money on behalf of the organization. To ensure the process runs smoothly, organizations should consider providing its employees with a reimbursement form and a clear method of processing their request. To help facilitate that, this post includes a reimbursement form in word and excel format.
It is a free word and excel document that facilitates the request for reimbursement within an organization. A well put reimbursement form aims to keep all the requested information in a concise way to both the employee and the reimbursement administrator.
The reimbursement form is divided into five major segments: 1) Reimbursement Identification; 2) Listed Expenses; 3) Additional Commentary; 4) Signatures and; 5) Receipt Log.
2. Listed Expenses aims to itemize all the reimbursement items that have been requested by the reimbursee.
3. Additional Commentary is an opportunity to provide clarity with regards to the reimbursement. Whether it involves the purpose of the claim or a listed expense item, this is the place to answer.
4. Signatures– Provides space for signature and date from both the reimbursee and the reimbursement approver within the organization. Some organizations may request to have the document downloaded and hand-signed while others may be comfortable with virtual signatures.
5. Receipt Log – A page provided to allow the reimbursee to provide a copy or the original receipt. If digital copies are not accepted, please remove the wording within the file. Not all organizations have the means to process digitized receipts or signatures for that matter, therefore, it is important to consider one’s unique needs.