fbpx

Communication Plan Template

Share on facebook
Share on twitter
Share on linkedin
Share on email
Share on whatsapp

               Communication helps instill important information between different parties, helping to build relations, drive collaboration and much more. In fact, over 89% of people surveyed by Project.co perceives effective communication to be very important, yet most see their own communication as average or subpar. 

               Better communication can be achieved by building a stronger foundation, and that can be started by building a communication plan. To facilitate this process, GPetrium has made the communication plan template available for download.

Previous
Next

               This article is specific to the communication plan template. It is not for those looking to learn about methods, strategy or a step-by-step guide in communication planning.

How to use

               To get started, fill out the lead name and date. Then, begin by filling out the expected activities in the main table. Knowing the activities that need to be done will provide the baseline to determine the remaining columns. Some prefer to start by categorizing audiences, or goals, that is a personal choice. Each column aims to answer an aspect of the communication plan, helping to draw a roadmap to success.

               There are three communication plan templates named ‘Communication Plan’, ‘COMM Plan S1’ and ‘COMM Plan S2’ under the same file. It aims to provide options that are better suited for one’s personal needs.

  • Activity – Action or steps needed to achieve the desired goal
  • Audience – Individual or group of people expected to be engaged in or see the activity.
  • Goals – The aim or desired results of the communication activity.
  • Tools – What will be used to achieve the activities’ goals.
  • Channel – How will the activity be communicated to the audience.
  • Resources Available – What resources are available for the activity and where can it be found. Sometimes organizations will have repositories, collaboration tools such as SharePoint or Confluence and many more. This is invaluable at times of work transition, where the new activity owner may not know where to go.
  • Timeline – Work cadence or deadline used to track when the activity should be done by.
  • Ownership – Person in charge of maintaining or delivering upon the communication plan activity.
  • Drop-down cells – The following columns have a drop-down list: Activity, Audience, Tools, Channel, Resources Available, Timeline and Ownership. It is possible to update them by going to the Config worksheet.

               Sometimes a communication plan can be more personal, where some information such as ownership is not needed. That is when the COMM Plan S1 worksheet becomes a better option. Other times, it is preferable to have a short and concise communication plan, which is what the COMM Plan S2 is usually for.

Print

               Many prefer to have a printed or pdf copy of their communication plan, to do that, have the file open and click CTRL+P or go to File->Print.

Our Latest Posts

Communication Plan Template

Communication Plan Template Share on facebook Share on twitter Share on linkedin Share on email Share on whatsapp                Communication helps instill important information between different parties, helping to build relations, drive collaboration and much

Read More »

Team Charter Template

Team Charter Template Share on facebook Share on twitter Share on linkedin Share on email Share on whatsapp                Team charters can help teams, projects and organizations build the rules of engagement and roadmap needed

Read More »

Check Register Template

Check Register Template Share on facebook Share on twitter Share on linkedin Share on email Share on whatsapp                Financial transactions have existed throughout history, helping buyers and sellers exchange goods based on their needs.

Read More »

Employee Training Tracker

Employee Training Tracker Share on facebook Share on twitter Share on linkedin Share on email Share on whatsapp                Training is a great way to learn or hone the skills relevant to one’s professional career

Read More »

Bi-Weekly Budget Tool

Bi-Weekly Budget Tool Share on facebook Share on twitter Share on linkedin Share on email Share on whatsapp                There are many cases where employees or contractors are paid bi-weekly for their effort. To some,

Read More »

PTO Calculator

PTO Calculator Share on facebook Share on twitter Share on linkedin Share on email Share on whatsapp                Paid time off or PTO has been available to some workers for a while. Some PTOs are

Read More »
Receive a monthly newsletter with updates, insights and solutions from GPetrium!